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#Run rule on inbox outlook for mac for mac#
#Run rule on inbox outlook for mac plus#

You can create a rule that moves all messages from \, to a folder called "Mail from \." If you are receiving mail from a contact group (also known as a distribution list), you can automatically move it to a specific folder as well. Create a rule based on the sender's name or a contact group For example, you can create rules to automatically file messages into folders or assign messages to categories. You can create rules to help you stay organized.

by Ed Dennis A rule is an action that is performed automatically on incoming or outgoing messages, based on conditions that you specify.

#Run rule on inbox outlook for mac for mac#

Outlook for Mac 2016 can automatically run a rule on incoming or outgoing messages, based on the conditions you set. Rules can help you sort through it all and get to the most important mail first. With your inbox filling up, you're probably looking for new ways to process all that email. (If you Copy a message to a folder, this doesn't happen.Applies To: Outlook 2016 for Mac Office 365. If you Delete a message or Move it to a folder, the message is no longer available to be evaluated against the remaining rules. Some actions automatically check the box AND gray it out so that you cannot uncheck it.

If the box is unchecked, Outlook will continue evaluating this message against the remaining rules.

If the box is checked (which is the default), Outlook will stop checking rules on this particular message and go on to the next message.

As a message is checked against each rule, the first time it matches a rule's criteria, Outlook looks at this checkbox on the rule that was matched. The Do not apply other rules to messages that meet these criteria checkbox controls what happens when a message matches more than one rule. You can change the order of your rules by dragging and dropping them in the Rules dialog box. The rules are checked in the order you have them listed. Outlook For Mac Inbox Rule Putting Your Rules in Order Rules Working In Outlook App On Mac Shortcut You can also edit the conditions and the action as described in the Creating a Rule Manually section above. Click the minus sign next to the conditions you do not want. The dialog box that opens will have three criteria pre-filled, based on the message you selected: From, Sent To, and Subject. You can create a rule that will look for messages that look like one you've already received, rather than starting with a blank slate.įirst, select a message by highlighting it, then, in the Home ribbon, click Rules and select Create Rule.

When finished defining the rule, click OK.

#Run rule on inbox outlook for mac plus#

If there are exceptions to the criteria, click the plus sign next to Except if, then use the drop-down lists to set the exception conditions.If you have more than one action, click the plus sign at the right side of the action you just entered.Under Do the following, use the dropdown lists to set the action or actions you want taken on messages that match the criteria.If you have more than one criterion, click the plus sign at the right side of the criterion you just entered.

Start with the left-most drop-down list, as each selection determines the choices available in the other lists.

Under When a new message arrives that meets all these conditions, use the drop-down lists to specify which messages meet the criteria for this rule.

Give your rule a name (so you can find it later).

Click the plus sign near the bottom of the dialog box.

On the left, under Server Rules, click your account name (there may be only one account listed, and that's okay).

Here we'll talk about two ways to create rules: Outlook Email App For Macīe aware that the order in which your rules are listed affects what happens.

forward all messages with attachments to another address.

assign a category or flag to messages with a particular word in the subject.

move messages from a particular address into a specified folder.

You teach Outlook what to look for and what to do when it sees a message that meets the conditions you've set.

Rules are a way to have incoming (or outgoing) messages sorted, filed, marked, or otherwise handled automatically. The rest of this page is for those people who decide to set up their rules in Outlook 2016 for Mac anyway. Our Create Rules in Outlook on the Web article Why do we recommend Outlook on the Web? Create Rules In Outlook For Mac We recommend that you use Outlook on the Web to create and manage your rules. Rules allow you to have incoming (or outgoing) messages sorted, filed, marked, or otherwise handled automatically. We have a couple of users that are not receiving the DLP policy tips in Outlook when they are attempting to send sensitive information outside the company. Outlook 2016 version 1708 (Build 8431.2079 Click-to-run) Exchange Online (Hybrid). This is a Tutorial of Outlook 2016 for Mac.

Rules Working In Outlook App On Mac Shortcut.